Flow 01 of 08

Platform Overview Flow

High-level end-to-end map of stakeholders, entry points, core modules, and platform outcomes.

Story Line

Picture Igus India on a hiring sprint — multiple branches, several departments, and dozens of open roles. Three actors converge on the platform from different doors: HR Admins sign in to the back-office to create job openings, Recruiters manage candidate pipelines, and Candidates arrive through the public Career Portal looking for the right role.

Behind the curtain, four core modules quietly orchestrate the work. The Career Portal renders job openings and runs candidates through a six-stage application — Basic Details → Email OTP → Resume → Questions → Voluntary Self-ID → Review & Submit — with returning candidates auto-recognised on OTP and their saved profile pulled forward. The Questionnaire Engine validates them with general and job-specific screeners. The AI Recruitment Engine parses every resume, extracts skills, scores experience, and ranks applicants. The ATS Pipeline tracks every candidate from "Applied" to "Hired".

The output is no longer a chaotic inbox — it is a clean dashboard of ranked candidates, a compliant audit trail, and a measurable funnel. HR sees analytics & AI insights; the candidate sees a polished journey and an offer letter; the company sees a hire onboarded with all paperwork archived.

Workflow Diagram

%%{init: {'theme':'base','themeVariables':{'primaryColor':'#FFF1E6','primaryTextColor':'#1a1a1a','primaryBorderColor':'#F77020','lineColor':'#F77020','secondaryColor':'#FFE4D1','tertiaryColor':'#ffffff','clusterBkg':'#FFF8F2','clusterBorder':'#F77020','fontFamily':'Inter','fontSize':'14px'},'flowchart':{'curve':'basis','htmlLabels':true}}}%% flowchart TD classDef trust fill:#F77020,stroke:#c4541a,stroke-width:2px,color:#ffffff classDef action fill:#FFF1E6,stroke:#F77020,stroke-width:2px,color:#1a1a1a classDef ai fill:#FFE4D1,stroke:#F77020,stroke-width:2px,color:#7a3a10 classDef user fill:#ffffff,stroke:#F77020,stroke-width:2px,color:#1a1a1a classDef success fill:#F77020,stroke:#9c4214,stroke-width:3px,color:#ffffff classDef decision fill:#ffffff,stroke:#F77020,stroke-width:2px,stroke-dasharray:4 2,color:#1a1a1a HRAdmin([HR Admin]) Recruiter([Recruiter]) Candidate([Candidate]) HRAdmin --> AdminPortal[Admin Dashboard Login] Recruiter --> AdminPortal Candidate --> CareerPortal[Career Portal] AdminPortal --> RoleCheck{Role-Based Access} RoleCheck -- HR Admin --> CompanyMgmt[Multi-Company & Branch Management] RoleCheck -- Recruiter --> Pipeline[Pipeline & Candidate Mgmt] CompanyMgmt --> JobCreate[Create Job Openings] JobCreate --> ConfigQ[Configure Questionnaires] ConfigQ --> PublishJob[Publish Job to Career Portal] PublishJob --> CareerPortal CareerPortal --> Browse[Browse Jobs & Filters] Browse --> ApplyStart[Start Application] ApplyStart --> Step1[Step 1: Basic Details] Step1 --> Step2[Step 2: Email OTP Verification] Step2 --> ExistingCheck{Existing Profile?} ExistingCheck -- Yes --> PullSaved[Pull Saved Profile Details] ExistingCheck -- No --> NewProfile[Proceed as New Candidate] PullSaved --> Step3 NewProfile --> Step3 Step3[Step 3: Resume Upload] --> AIParse[AI Resume Parsing & OCR] AIParse --> SkillExt[Skill & Experience Extraction] SkillExt --> Step4 Step4[Step 4: Screening Questions] --> KO{Knockout Check} KO -- Pass --> Step5[Step 5: Voluntary Self-ID] KO -- Fail --> AutoRej[Auto-Rejected] Step5 --> Step6[Step 6: Review & E-Signature] Step6 --> Submit[Submit Application] Submit --> ATS[ATS Pipeline Entry: Applied] SkillExt --> AIScore[AI Weighted Scoring] AIScore --> Rank[Candidate Ranking] Rank --> ATS ATS --> AIScreen[AI Screened Stage] AIScreen --> Threshold{Score Threshold?} Threshold -- Above --> Shortlist[Shortlisted] Threshold -- Below --> TalentPool[Talent Pool] Shortlist --> Pipeline Pipeline --> HRReview[HR Review] HRReview --> Interview[Schedule Interviews] Interview --> Decision{Hire Decision?} Decision -- Yes --> Offer[Offer Letter] Decision -- No --> TalentPool Offer --> Onboard[Onboarding & Compliance] Onboard --> Hired([Hired & Active]) CompanyMgmt --> Reports[Reports & AI Insights] Pipeline --> Reports AutoRej --> TalentPool class HRAdmin,Recruiter,Candidate user class AdminPortal,CareerPortal,JobCreate,Browse,ApplyStart,Step1,Step2,Step3,Step4,Step5,Step6,PullSaved,NewProfile,Submit,Pipeline,HRReview,Interview,Offer,Onboard,CompanyMgmt,ConfigQ,PublishJob action class AIParse,SkillExt,AIScore,Rank,AIScreen ai class RoleCheck,ExistingCheck,KO,Threshold,Decision decision class ATS,Shortlist,TalentPool,AutoRej,Reports trust class Hired success
Three Stakeholders

HR Admins, Recruiters, and Candidates — each with a distinct entry point.

Four Core Modules

Career Portal, Admin Dashboard, Questionnaire Engine, and AI Recruitment.

AI at the Core

Resume parsing and weighted scoring drive shortlisting decisions.

Measurable Outcomes

Hired candidates, talent pools, and analytics close the loop.